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From a blank page to arrangements you can evidence
The Martyn's Law Workbook asks you straightforward questions, remembers your answers, and uses them to build your protective response arrangements. Here is exactly what happens, step by step.
Enter information once. Use it across your protective response arrangements.
This is the design principle behind the whole system. Your premises details, occupancy, contacts, site layout and responsibilities are captured once, and every plan, action and record that needs them draws on the same source. Change something once and it stays consistent everywhere.
Five steps
Assess. Plan. Act. Review. Demonstrate.
Tell us about your premises
You start by describing what you are responsible for: the organisation, the premises, the Responsible Person, how many people can be present and what happens there.
- Organisation and premises details
- Responsible Person, and a deputy if you have one
- Occupancy — the greatest number reasonably expected to be present
- Activities, opening patterns and who else operates on site
- Site layout, entrances, exits and neighbouring premises
Where you have already completed a free self-assessment, those answers are carried straight through — you do not start again.
Complete your assessment
You work through guided questions relevant to your premises and your tier. One question at a time, in plain English, with a short explanation available wherever a term might be unfamiliar.
- One question at a time — large assessments broken into manageable sections
- Progress shown section by section, so you always know where you are
- Saved as you go — stop and come back whenever you need to
- "What does this question mean?" explains anything unfamiliar without leaving the page
- Answering "no" surfaces the guidance on why it matters, rather than just marking a gap
Are the routes people would use to leave the building written down and briefed to staff?
Identify actions
Where your assessment shows something that needs doing, the system records it as an action — not as a note in a document that nobody reads again.
- What needs to happen, in plain terms
- Priority — so the important things are visible
- Who is responsible for it
- Target date
- Current status
- Evidence that it was completed
Completed work stays visually quiet. Outstanding, overdue and high-priority work is what stands out.
Create your Protective Response arrangements
Your plans are built from information already in the system, so they are consistent with each other and with your premises record. Each one is a proper document you can print, email or brief from.
Evacuation
Getting people out — routes, assembly points, who decides, who checks.
Invacuation
Bringing people in and to a safer area when outside is the greater risk.
Lockdown
Securing the premises — doors, signal, who can authorise, how it ends.
Communication
Telling staff, visitors, contractors and responders what is happening.
Each plan records the risks it responds to, who decides, the signal used, and the numbered steps people should take — with your own photographs, floor plans and maps included.
Review and maintain
This is the part that makes the difference between having documents and actually managing your arrangements. The dashboard shows you the current state of the premises every time you log in.
- Overdue actions, flagged and linked straight to the action
- High-priority actions that need attention now
- Assessment and plan completion, section by section
- Upcoming review dates, with reminders sent to the Responsible Person
- Recently completed activity, so progress is visible
- Every document and photograph held against the premises
What you end up holding
Not a folder of documents that were true once. A live record of how your premises is actually managed.
A completed assessment
Dated, answered in full, with the reasoning recorded — and editable when something changes.
Plans people can actually follow
Evacuation, invacuation, lockdown and communication — written for staff, not for a filing cabinet.
A live action list
Every improvement with an owner, a date and a status, so nothing is quietly forgotten.
One document repository
Photographs, floor plans, certificates and briefing records, stored once and used wherever they are needed.
A review schedule
Dates in the diary and reminders sent, so arrangements stay current rather than drifting.
An auditable history
When things were done, by whom, and what was outstanding at any point in time.
Built for people who have a day job
Complexity behind the scenes. Simplicity for the Responsible Person. These are the rules the interface follows.
One question at a time
Large assessments are broken into manageable sections so nothing feels like a wall of text.
Show progress
"Premises assessment — 7 of 10 sections complete." You always know how far through you are.
Save automatically
Your input is saved as you work, so an interruption never costs you the session.
Explain unfamiliar terms
Help is available in place — a short, plain-English explanation without leaving the question.
Prevent duplicate entry
Common premises information populates the relevant sections throughout the system.
Highlight exceptions
Completed work stays quiet. Outstanding, overdue and high-priority work gets the visual weight.
Not sure which tier applies to you?
The Readiness Check asks a few short questions and tells you the tier that is likely to apply, and why.